Uphold Community Standards and Personal Accountability
You’ve likely heard many people say, “We’re all in this together.” What does that really mean? COVID-19 is a communicable disease. The primary way it spreads is from person-to-person contact. That means our best hope of preventing its spread is by changing the way we behave so that we make it that much harder for the virus to infect others. Keeping each other safe is a shared responsibility.
Some people in our community are particularly at risk of both getting COVID-19 and experiencing complications from it. Part of being a member of the UNCG community is being respectful and supportive of others. Being part of the Spartan community means that we acknowledge that our actions – if not thoughtful and considerate – can put other people at risk. So, we must have common community standards that help each of us, and our community, to stay healthy and safe.
We strive to create a working and learning environment that is safe and accessible to all. We expect all of our employees to do their part in this by following the protocols described within this document.
Maintain Personal Hygiene:
- All employees must cover coughs and sneezes with a tissue or use the inside of your elbow and avoid touching your face and eyes with your hands.
- Wash your hands often for at least 20 seconds with warm water and soap
- At minimum, wash hands:
- After using the restroom
- Before and after eating
- After blowing nose, coughing, or sneezing
- Follow proper hand-washing techniques – here is an example: https://www.youtube.com/watch?v=XnJ1wvlIcbs.
- If soap and water are not immediately available, use an alcohol-based hand sanitizer containing at least ≥ 60% alcohol.
- Stay home when you are sick and notify your supervisor.
Maintain Social Distancing:
Avoid close contact (maintain distancing of at least 6 feet) with other individuals, handshaking, or gatherings of more than ten people.
- Utilize teleconferencing such as Zoom, GoToMeeting, Google Hangout Meet, etc., if unable to space people at least 6 feet or more apart for in-person meetings.
- Establish a limit of one individual per vehicle. Special arrangements should be put into place if this cannot be accomplished (staggering shifts/tasks and/or using personal vehicles).
- Provide visible guides, such as floor tape or rearranging/removing furniture, posting signs, encouraging physical distancing in employee gathering areas (break room, common areas, mailroom, etc.).
- Avoid sharing tools, phones, desks, and other objects/equipment in the workplace. If this is unavoidable, work with your supervisor to develop a hard surface cleaning procedure prior to use.
- Supervisors should evaluate alternative work arrangements for individuals that need to share workspaces where possible (i.e., rotate individuals coming to campus, stagger start/stop times and break).
- Do not congregate in work rooms, pantries, copier rooms, or other areas where people socialize.
- Eat at your desk or away from others. Bring your lunch and try to pack items that do not need to be stored in a common refrigerator.
- Encourage community members and non-members to request information and materials or place orders via phone and e-mail to minimize person-to-person contact. When items or materials must be collected in person, have them ready for fast pick-up or delivery.
- Use only your knuckle or elbow to touch light switches, elevator buttons, etc.
Wear Face Coverings:
Employees are expected to wear a face covering or mask (disposable and reusable) in situations where it is not possible to maintain 6 feet of social distancing from members of the public or co-workers. Face coverings will be supplied to UNCG departments upon request. Homemade face coverings may be used as long as they cover the nose and mouth and meet the guidance outlined by the CDC: https://www.cdc.gov/coronavirus/2019-
- Employees are expected to wear a face covering that covers the nose and mouth whenever they are unable to maintain a minimum of 6 feet of physical distancing.
- Employees are expected to wear face coverings while on campus when interacting with or near others such as in hallways, stairwells, elevators, restrooms, kitchens, and when sharing a vehicle and/or riding a Spartan Chariot.
- Even when 6 feet of physical distance can be maintained, it is still encouraged that face coverings be used in order to minimize the spread of germs to others.
- Everyone on campus should carry a face covering while on campus even if not actively wearing it so they are prepared should their situation change.
- Be sure to follow proper donning (putting on) and doffing (taking off) of face coverings as demonstrated in this video: https://youtu.be/o_k7VBV3czw.
- Proper use and care guidance of face coverings can be found here: UNCG Face Covering Guidance.
Gloves are recommended only for those high-risk employees who will have direct contact with COVID-19 positive or suspect cases. Hand hygiene is the preferred method of protection from touching of frequently-touched surfaces or materials like mail, paper, cardboard, etc.: https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/essential-goods-services.html.
Groups that have high-frequency touching of mail and packages may consider gloves in addition to hand hygiene practices. A limited number of gloves are available centrally and can be requested through supervisors. Gloves are still widely in stock and groups who are approved for glove use should consider purchasing through traditional methods including e-procurement.
- Gloves are only required for certain groups on campus who directly contact others or large amounts of paper books or items that are from the general public.
- Hand hygiene with sanitizer or soap and water is the preferred protection method related to virus transfer.
- Ensure integrity of gloves when putting on – discard gloves if they are ripped, torn, or otherwise compromised.
- DO NOT RE-USE GLOVES! Re-using gloves could lead to the spread of germs to your hands from the worn gloves. Treat all worn gloves as if they are potentially contaminated!
- Properly remove gloves to reduce the transmission of the COVID-19 virus to your hands and wrists.
- Discard gloves into the trash immediately upon removing.
- Wash your hands with soap and water (or use an alcohol-based hand sanitizer) immediately after removing gloves to reduce the risk of indirect transmission to your face (mouth, nose, and eyes) from potentially contaminated hands.
- Watch this video for tips on how to properly remove your gloves: https://youtu.be/3I_kKVNrEMo.
Hand sanitizing products will be installed in all University buildings near the main entrances of these facilities as a minimum. As a general rule, any hand sanitizer that is at least 60% and no more than 80% alcohol is considered adequate. Hand sanitizers are in short supply at present and they will not be provided for every office. If your department has a need for hand sanitizer in their office suites or other locations, it can be requested through Environmental Health and Safety. Employees are encouraged to use traditional hand washing as it is a more effective method of ensuring protection from COVID-19. Departments are also encouraged to continue to look for disposable hand sanitizer stock through the e-procurement system and traditional methods: https://www.cdc.gov/handwashing/hand-sanitizer-use.html.
Monitoring for COVID-19 Symptoms:
A wide range of symptoms have been reported with COVID-19; these symptoms may appear 2-14 days after being exposed to the virus.
- Fever higher than 100.0 degrees, or feeling hot/cold chills
- Sore throat
- Shortness of breath/difficulty breathing
- Body aches out of the ordinary
- New loss of taste or smell
This list of symptoms is not a complete one; please consult with your medical provider if you are experiencing any symptoms that are severe or concerning to you.
If you have been in close contact (within 6 feet for 10 minutes or longer) with someone who has tested positive for COVID-19 or is being tested for COVID-19 you should also not report to work, and notify your supervisor. If you develop symptoms while at work, you should notify your supervisor, leave work immediately, and call your primary care provider.
If you experience COVID-19 symptoms and/or are diagnosed with COVID-19 we ask that you please complete the UNCG COVID-19 Self-Reporting Form here go.uncg.edu/selfreport. The University will use this information to make a determination if additional cleaning and other response actions need to be taken on campus. Your personal information will be kept confidential.