The UNC System, in coordination with the Office of State Human Resources, has issued COVID-19 Special Faculty and Staff Work and Leave Provisions which are effective March 16 – March 31. These provisions provide for the assignment of mandatory employees as well as special leave provisions for employees who are unable to work due to certain circumstances related to COVID-19. These provisions apply to all EHRA and SHRA University employees including temporary and student employees.
What does this mean for you?
- NEW MANDATORY EMPLOYEE DESIGNATION: COVID-19 mandatory employees are those employees who are directed by their supervisor to physically report to work, at a designated University worksite not their personal residence or alternative location, at specific dates and times.
- If you are designated as a COVID-19 mandatory employee, you are expected to continue to report to campus as instructed unless you are unable to do so due to:
- symptoms of a cold, flu, or COVID-19;
- are a caregiver for a dependent who has these symptoms;
- have childcare or eldercare responsibilities; or
- you, or someone you are providing care to, are considered to be “high-risk” for contracting COVID-19.
- Designation as a mandatory employee may be changed by management at any time due to the operational needs of the University and COVID-19 developments.
- If all or part of your position responsibilities can be completed remotely, you are expected to immediately transition to a remote work environment. Remote work shall continue through Tuesday, March 31, 2020.
- You will be eligible to receive paid administrative leave if:
- you are unable to work due to the conditions listed above, and/or
- all or part of your position responsibilities cannot be completed remotely due to the type of work you perform.
- If you have been designated as a COVID-19 mandatory employee and cannot report, you must notify your supervisor immediately. You must provide them with the reason you will not be able to report. Failure to notify your supervisor may create operational difficulties that can otherwise be avoided. You may work remotely if possible.
- If you are on other pre-approved leave, choose not to work, or are unavailable for reasons other than provided for in the special COVID-19 leave provisions, you must use leave in accordance with applicable leave policies (e.g., compensatory time, sick leave, vacation leave, parental leave, bonus leave, etc.).
- You are expected to maintain contact with your supervisor during this time period to keep them updated on your status and discuss work issues.
We recognize that this situation is creating new and unexpected complexity for our employees, and new challenges in how we balance our responsibilities at work with a wide range of unique individual circumstances. We are continuing to work with the UNC System to answer questions, find solutions, and consider the longer term implications if needed to help our employees best plan and manage through this unprecedented situation.
The Human Resources Department is currently working on guidance to supervisors and timekeepers on how to report COVID-19 Special Leave and expect to have such available by Thursday, March 19.
Please review the COVID-19 Special Faculty and Staff Work and Leave Provisions. Questions can be directed to your Business Partner or the Human Resources Department for staff and to Faculty Personnel Services for faculty.
It is critically important to stay connected and informed during this time. Please regularly check our dedicated coronavirus webpage. Bookmark it for easy access. We update it frequently. Please ensure you monitor your email as we will update conditions as soon as the information becomes available. We strongly recommend downloading the UNCG Mobile app for your phone from the iTunes App store or the Google Play app store. This is a convenient way to access news, and we will push notifications to your device when they are important. Finally please follow @UNCG on whatever social media platforms you use. This is a fast, easy way to stay up-to-date.