Dear UNCG Community,
As you likely know from new national and state directives, it has become clear that effectively reducing the spread of COVID-19 requires even more comprehensive, immediate action in every community. UNCG is no exception, and we must now implement further measures to keep our students, faculty, staff, and community as safe as possible while contributing to the broader public health effort around COVID-19. Policy discussions are happening frequently and we are making decisions rapidly; please understand that the situation remains fluid and your patience and flexibility are appreciated.
UNCG will remain open in an effort to serve students to the best of our ability, but the conditions of our operations will further change. Specifically:
Residential Students Must Vacate by Friday, March 20, Unless They Receive an Exception
- Effective immediately, students must vacate all UNCG residence halls, suites, and apartments by 5 p.m. Friday, March 20. Students able to leave more quickly are asked to do so. This includes removing personal belongings and turning in keys, similar to the move-out process at the end of spring semester. Students who are not removing all of their belongings should keep their room key for when they return to pick up belongings at a later date. After Friday at 5 p.m., students may not return to collect any items left behind until directed.
- Our strong preference is for students to return home if at all possible, rather than moving into off-campus housing in groups. This best serves our students and the public health mandate for social distancing.
- Students who are away from UNCG and not currently in campus housing should not return for their remaining belongings until directed.
- Based on state guidance, we will keep a limited number of residence hall spaces open for those who do not have any practical alternative. No student will be left without a viable option. Only students who secure an exception (which includes a health screening) from Student Affairs will be allowed to remain on campus past Friday, March 20. Exceptions must be requested by 12 noon. Wednesday, March 18. Decisions on exceptions will be made as soon as possible. Students who receive an exception may be moved to a different location to remain on campus. Details are available here.
- It is reasonable to plan for confirmed cases within the UNCG population to emerge at some point. UNCG does have the capability to quarantine or isolate students who remain on campus should the need arise. Students remaining on campus should contact student health immediately if they feel ill. Those leaving campus should contact their healthcare provider or local healthcare resources.
Face-to-Face Classes Suspended
- As previously announced, all classes are suspended for the rest of the week of March 16. On March 23, the majority of our courses will resume online. Courses listed here were originally planned to continue face-to-face, but now must be indefinitely suspended. Faculty planning to teach these classes and students enrolled in them will soon receive a separate communication with details about how we will work to minimize impacts on academic progression.
Campus Services and Access
- Services on campus will be substantially reduced. This includes library hours and spaces, dining services, and other functions where reducing operations supports the public health mandate. We will be able to support the needs of any students and mandatory staff who remain on campus. As many services and functions as possible will be converted to remote options. More details on reduced operations will be communicated as soon as possible.
- Effective immediately, buildings will be secured as they are during a standard University break. Employees will be required to use ID cards and/or keys to access their buildings and offices.
- In order to ensure the security of our facilities and research, University police will not provide individual access. If you require additional access, please contact your department head as soon as possible.
- Faculty will be receiving a subsequent communication from the Office of Research providing details on access to research space.
- We know that commencement celebrations are much on the mind of our seniors and others who are completing programs. We are working with the UNC System to determine the best course of action, and will update you as soon as we can.
Employees Must Work Remotely If Possible
- All employees who can telework must begin doing so as soon as possible and no later than close of business on Wednesday, March 18. Employees who are not able to work remotely, including temporary and student employees, will receive administrative leave for time missed through March 31, 2020.
- By now, supervisors should have informed mandatory employees of their requirement to either work remotely or continue reporting to campus. If this has not been done, it must be communicated immediately. Due to the unforeseen impact of COVID-19, mandatory status may change throughout the course of the next several weeks and clear communication of employee expectations is vital.
- More specific guidance on processes, leave/hours management, and other HR issues will be communicated as soon as possible.
- It is expected that student-facing offices will remain operational remotely, with sufficient onsite staffing to support students who must remain on campus, and all other phones forwarded and email monitored as needed.
Revised Event Guidance
- Based on the most recent federal guidance, event restrictions have now been further tightened and people are discouraged from gathering in groups of 10 or more. We do not anticipate granting many exceptions to this guidance, but anyone wishing to discuss a possible exception should contact the Provost’s Office (academic activities) or the Chancellor’s Office (other University activities).
We recognize these are extraordinary measures, and we know that there will continue to be questions as we implement these decisions. We also know that the circumstances faced by each individual student and employee may be unique, challenging, and stressful. We will work as closely as we can to help everyone navigate this difficult transition. We appreciate the patience of our students and their families as well as UNCG faculty and staff as we work first and foremost with the health, safety, and academic needs of our students in mind.
It is critically important to stay connected and informed during this time. Please regularly check our dedicated coronavirus webpage. Bookmark it for easy access. We update it frequently. Please ensure you monitor your email as we will update conditions as soon as the information becomes available. We strongly recommend downloading the UNCG Mobile app for your phone from the iTunes App store or the Google Play app store. This is a convenient way to access news, and we will push notifications to your device when they are important. Finally please follow @UNCG on whatever social media platforms you use. This is a fast, easy way to stay up-to-date. Thank you.